Archives for GDPR

GDPR and Toastmasters District 71

Preparing for the GDPR (General Data Protection Regulation)

Background

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU. The GDPR aims primarily to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. The GDPR will enter into force in all European Union countries on May 25th, 2018.
Ref: GDPR -Wikipedia

GDPR and Toastmasters International

Our District core team has been in touch with Toatmasters International world headquarters Legal department. They have informed us that they are aware of the upcoming changes and that their team is working on proper procedures and policies which will be communicated with the clubs and districts in the near future. Toastmasters International will make sure their system fully supports GDPR by May 25th, 2018.

GDPR and easy-Speak

Many of our clubs use easy-Speak to manage the meetings and store data about the members and guests. easy-Speak is being updated to fully support the GDPR by May 25th, 2018,, and allows each club to correctly manage data about members and guests.

Supporting documents

Whilst we await further details, please see the document, Preparing for the General Data Protection Regulation. The document outlines 12 steps to consider, please could you ensure that ALL club Presidents and VPE’s have reviewed all the steps, with particular attention to the following:

  1. Awareness
  2. Information you hold
  3. Communicating privacy information
  4. Individuals’ rights
  5. Subject access requests
  6. Consent
  7. Data Breaches
  8. Data Protection Officers

If your club is collecting information about its guests and/or members make sure that the privacy notice supports the GPRD – see Examples of privacy notice.

Thanks to our cousins in D91 and D59 for much of the foregoing detail.