Club Coach

What Is a Club Coach?

The Club Coach Program allows experienced Toastmaster members to assist in rebuilding club membership and restoring club quality. A successful club coach will:

The Club Coach program helps clubs with 12 members or fewer succeed in rebuilding club membership and restoring club quality.  A Club Coach

• Builds rapport with club officers and members.
• Instils enthusiasm, comradery, and structure within the club.
• Assesses the club environment and recommends best practices for success.
• Works with club officers to develop a Club Success Plan.
• Motivates the club to strive for Distinguished Club Program (DCP) recognition.

Club Coach Requirements

There are specific requirements that a member must meet before they can become a Club Coach.  Note that the requirements were updated by Toastmasters International in 2021.

In order to be appointed as a Club Coach a member:

• Must be a paid member in good standing
• Must not have been a member of the club they will coach within the previous six months
• Have been a member of Toastmasters International for a minimum of one year
• Must not join the club they are coaching at any point during the appointment
• Have previously served as a club officer for one annual term or two semiannual terms
• Have completed the Club Coach Training module located in Base Camp under the Tutorials and Resources section.
• Must spend a minimum of 6 months and up to 24 months*
• Have completed a minimum of Level 2 in any path
• Must request the Club Growth Director to submit their appointment to World Headquarters for processing, which also be signed by the club and the coach.
• Cannot be coaching two clubs at the same time
• Coach is to submit a preliminary report with in 30 days to Club growth Director
• Coach is to submit a progress report every 60 days thereafter to the Club Growth Director
• Coach is to submit the final report to the Club Growth Director after the 1^st of July after club receives distinguished status.

*The Club Coach appointment lasts to June 30th of the current program year if the club becomes Distinguished or better. If Distinguished club status is not reached in the initial program year, the assignment will be extended to June 30th of the following year.  If in this two term time the coached club does not reach a distinguished club status the coach will not get credit towards their DTM.

Club Eligibility 

For a club to be eligible for a Club Coach, the club must:

• Have at least 3 but no more than 12 members in good standing at the time of appointment
• Not be suspended or closed
• Have at least one club officer who has completed the Club Coach Program Training Module located in Base Camp under the Tutorials and Resources section.
• Conduct a vote of club members, with a quorum present, prior to requesting a coach
• Not have more than two coaches appointed at one time
• Coach, club and CGD sign agreement that goes to Toastmasters world headquarters for approval.
• At the end of the Coaching year the following needs to happen:
  • The exact timeline and process for coach verification
    • Club Coach credit is reviewed after final Distinguished Club Program results are confirmed after the end of each program year, typically in late July. At that time, the coach and club officers will receive an email confirming the Distinguished status of the club and verification is completed before credit is awarded.

  • Who is responsible for initiating the verification

    • The current process requires the Club President, or immediate past club president, to confirm that the coaching assignment was fulfilled successfully over email to clubquality@toastmasters.org. This serves as validation from the club receiving support and must be sent after the club is notified of their DCP status in late July.

  • What follow-up procedures are available if a club officer is unavailable or has left their role

    • If the Club President or immediate past Club President are unavailable, we can work with any club officer in July to validate the role. We encourage outgoing Club Officers to remain involved, particularly during transitions, to ensure recognition is not missed.

Club Coach Recognition

• Each Club Coach receives a pin upon assignment.
• A certificate will be sent to each Club Coach upon successful completion.
• Club coaches are recognised in May at the annual district conference.

Resources

Club Coach Program
Program description on Toastmasters International website.  Recommend reviewing for updates and additional resources.

Club Coach Appointment Form

This form must be filled in by the club coach and the club being coached.  It must be returned to the Club Growth Director before the coaching has started.  If in the interim the clubs goes above the 12 members then a coach will not be allocated and the coach will not receive the credit.

Club Coach Troubleshooting Guide
A scoring rubric to help club coaches determine corrective actions while in discussions with a struggling Toastmasters club.

First Class Club Coach
A comprehensive guide for preparing and presenting an effective training session for club coaches.

Club Coach Primarily Report

This report should be completed when the coach is appointed.

Club Coach Progress Report

This report should be completed every 60 days after the date of appointment.

Club Coach Final Report

This report should be completed when the assignment has ended.

Moments of Truth

Outlines how to create a positive first impression of your club, and recognize

and deal with situations critical to club success.