Zoom Leads act as technical support providers/trainers to Toastmaster members, Divisions, and DLT members in D71, who require assistance in providing Zoom online platforms to conduct Club Officers Training, District Officers Training, District Executive Meetings, District Council Meetings, Speechcraft, Speechathon, Webinars, Workshops, Special Interest Keynote Speakers, Corporate Training, Parliamentary Procedures training, and even Hybrid Meetings. D71 Zoom Leads encourage and provide opportunities to members who wish to step up, acquire new technical skills and learn from an experienced, knowledgeable Zoom Leadership team who will act as a guiding hand during the beginner, intermediate and advanced stages of learning to become a proficient Zoommaster.
- Enhanced Leadership Skills: Serving as a Zoom lead or Zoommaster allows individuals to step into what may have formerly been unexplored territory, acquire and awaken leadership capabilities, including multifaceted forms of communication, relationship, rapport building and team management, complex problem-solving and timely decision-making skills.
- Expanded Network: Zoommasters through their efforts become respected and appreciated team members throughout the District and beyond making new friends and learning to manage and work in teams relating to delivering a diverse range of services to the Toastmasters community.
- Personal Growth and Development: Taking on the role of Zoom Lead or Zoom Team Zoommaster challenges individuals to acquire new skill-sets not just relating to Zoom technical support but with regard to team management, providing experience-based guidance, negotiation, sharing of knowledge, problem solving, communication, planning and time management. These experiences create personal growth and development opportunities which empower the individual not just to play to their strengths but to gain new experience to strengthen untapped or emerging skills.
- Recognition: The dedication and commitment of Zoom Leads & Zoommasters is acknowledged at all levels but most significantly by the District Leadership Team. Each year the Zoom team are acknowledged at the Annual Toastmasters D71 Conference and are frequent recipients of District Recognition Awards
- Meet with event Organisers to plan and brainstorm in advance of the event.
- Obtain the agenda and the slide decks and videos for the presenters. Agree the Timing method to be used. Ascertain the special requirements of each Facilitator or Speaker prior to the event.
- Agree up front with event organizer(s) about recording, chat, if any breakout rooms required and how are to be utilized. Please note record to the cloud.
- If you are not controlling the zoom account from the start, acquire host upon arrival and assign co-host as required.
- At the commencement of the meeting, the Zoom master will be called upon to present the netiquette tailored to the event in question. (Please be succinct)
- You may use AI to record summary of the meeting / take notes. Example: read AI or AI Summary.
- Please ensure all microphones are muted while the Speaker is presenting.
- Manage waiting room and renaming of role takers where required.
- Occasionally there may be an unwanted “zoom bomber” or “misbehaving participant”. Immediately utilize the Security button and Suspend Participant Activities. You may then remove the zoom bomber or participant and report to Zoom.
- Have an agreed method with the team leads/Organisers in advance to communicate important messages during the event. Should this fail it is imperative for you to interrupt the meeting politely and ask for permission to address a team member to check an important message in WhatsApp.
- At the end of the event please ensure that the recording is switched off at the appropriate time.
How to apply
Contact the Zoom Leads team or a Zoommaster you may have met and ask for the opportunity to “try out” with the team.