Club VP Education

Duties of a Toastmasters Club Vice President Education

The Vice President Education (VPE) is the club’s chief learning officer. They are responsible for planning, organising, and supporting the educational programme that enables members to achieve their personal and professional development goals. The VPE ensures that meetings are well-structured, that members are progressing in Pathways, and that the club delivers high-quality learning experiences.

The VPE schedules speeches, assigns meeting roles, monitors educational progress in Base Camp and Club Central, and approves completed levels. They are also responsible for coordinating with mentors, supporting new members, and submitting education awards to Toastmasters International. Through collaboration, encouragement, and organisation, the VPE plays a vital role in helping members grow and in leading the club towards Distinguished status.

Actions for a Vice President Education to Take in July

As Vice President Education, you are the strategic driver of your club’s educational programme. July is a critical month to lay the foundations for member success. Your leadership now will shape the club’s ability to achieve Distinguished status—and ensure a smooth, motivating experience for every member.

Two key priorities this month: completing your own officer training and leading the creation and submission of the Club Success Plan in Club Central.

High-Priority Actions

Complete the Foundations Club Officer Training

Attend and complete the “Foundations” club officer training before 31 August.
Encourage your fellow officers to do complete their training — 100% training completion and submission of your Club Success Plan qualifies your club for District 71’s Leading The Way incentive.
As VPE, your knowledge of the Distinguished Club Program (DCP), Base Camp, and Pathways is vital for the success of the club.

Lead the Club Success Plan Discussion

Organise a club executive committee planning meeting early in the month.
Facilitate a structured discussion about goals and member needs.
Use the Moments of Truth and Distinguished Club Program as guides for setting realistic and strategic club goals.
Work with the President and Secretary to ensure the completed Club Success Plan is submitted in Club Central by 31 August.

July/August Checklist for the Vice President Education

Planning and Strategy

Review the club’s past performance in the DCP and member Pathways completions.
Develop a training and events calendar for the year, including speech contests and educational sessions.
Start matching mentors with new members and plan early-year educational activities.

Member Engagement and Base Camp

Confirm your access to Base Camp and understand how to approve level completions and awards.
Review member progress and support individual learning plans.
Update tracking systems for Pathways progress and meeting role participation.

Meeting Quality

Coordinate with the Sergeant at Arms and Toastmaster of the Day to ensure meetings are well-prepared and run to time.
Encourage broad participation in meeting roles to build momentum early in the year.
Identify members ready for advanced projects, leadership opportunities, or contest participation.

Tools and Resources

Club Leadership Handbook – Reference for your role and responsibilities.
Moments of Truth – Use these tools to assess and improve the member experience.
Distinguished Club Program and Club Success Plan – Essential for tracking and goal-setting.

Looking Ahead

Finalise the calendar for special events.
Set up regular check-ins with members to track their Pathways progress.
Plan a short Pathways introduction or mentor session to boost engagement.

As VPE, you guide the educational growth of your club. now is the time to set clear direction and foster commitment across the team. With strong planning and early action, you can ensure a high-quality, high-achieving Toastmasters year.