Club Treasurer

Duties of a Toastmasters Club Treasurer

The Treasurer manages all financial matters for the club. They collect dues, maintain financial records, track expenditures and ensure that the club operates with transparency and fiscal responsibility. Their work supports retention, budgeting and overall club stability.

Actions for a Treasurer to Take in December and January

This is a valuable time for financial review and preparation. By assessing the club’s finances now, you help the officer team plan for the spring dues cycle and upcoming contest season with confidence.

High Priority Actions

1. Invite the Area Director to Visit

Be prepared to provide a financial overview if the Area Director requests it.
Ensure financial documents are well organised and easy to present.

2. Conduct a Mid-Year Financial Review

Compare actual spending to the approved budget.
Identify any variances and bring them to the executive committee for discussion.
Confirm that all receipts and reimbursements are documented correctly.

3. Prepare for the February and March Dues Cycle

Begin preparing reminders and communication templates for dues collection.
Ensure member payment records are complete and methods of payment are clear.
Coordinate with the VPM to anticipate renewal risks early.

Ongoing Responsibilities for December and January

Maintain Accurate and Clean Financial Records

Reconcile bank statements.
Update spreadsheets or other financial records
Ensure that financial documentation is backed up and accessible to the President and Secretary.

Support Contest Season

Budget for contest-related expenses, such as certificates, trophies, refreshments or online tools.
Provide clear guidance on expenditure approval.

Support Members with Financial Queries

Assist members discreetly if they have questions about dues, payment plans or anticipated costs.

Looking Ahead

Your organisational clarity protects the club’s financial health and sets the stage for a smooth and successful renewal period. The work you do in December and January ensures confidence and transparency for the rest of the programme year.