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Toastmasters UK North & Ireland

Club Coach

Summary

The Club Coach Program supports clubs with 12 or fewer members by pairing them with experienced Toastmasters who help rebuild membership and restore club quality. A Club Coach works closely with club officers and members to create enthusiasm, structure, and progress toward achieving Distinguished Club status. The coach provides hands-on support for at least six months, helping the club strengthen its foundation and sustain long-term success.

 

Club Coach Requirements

There are specific requirements that a member must meet before they can become a Club Coach.  Note that the requirements were updated by Toastmasters International in 2021.

In order to be appointed as a Club Coach a member:

  • Must be a paid member in good standing
  • Must not have been a member of the club they will coach within the previous six months
  • Have been a member of Toastmasters International for a minimum of one year
  • Must not join the club they are coaching at any point during the appointment
  • Have previously served as a club officer for one annual term or two semiannual terms
  • Have completed the Club Coach Training module located in Base Camp under the Tutorials and Resources section.
  • Must spend a minimum of 6 months and up to 24 months*
  • Have completed a minimum of Level 2 in any path
  • Must request the Club Growth Director to submit their appointment to World Headquarters for processing, which also be signed by the club and the coach.
  • Cannot be coaching two clubs at the same time
  • Coach is to submit a preliminary report with in 30 days to Club growth Director
  • Coach is to submit a progress report every 60 days thereafter to the Club Growth Director
  • Coach is to submit the final report to the Club Growth Director after the 1st of July after club receives distinguished status.

*The Club Coach appointment lasts to June 30th of the current program year if the club becomes Distinguished or better. If Distinguished club status is not reached in the initial program year, the assignment will be extended to June 30th of the following year.  If in this two term time the coached club does not reach a distinguished club status the coach will not get credit towards their DTM.

Benefits

Benefits to the Club

  • Gains personalised guidance from an experienced Toastmaster.

  • Builds a stronger, more engaged membership through structured support.

  • Enhances meeting quality and club culture.

  • Develops a clear Club Success Plan aligned with the Distinguished Club Program (DCP).

  • Increases the likelihood of achieving Distinguished or higher status.

  • Encourages camaraderie and confidence among members and officers.

Benefits to the Coach

  • Earns credit toward the Distinguished Toastmaster (DTM) award if the coached club achieves Distinguished status.

  • Develops and demonstrates advanced leadership and mentoring skills.

  • Gains experience in club revitalisation and team development.

  • Strengthens their reputation as a district leader and role model.

  • Contributes to the growth and sustainability of Toastmasters in the District.

  • Receives recognition (pin, certificate, and acknowledgment at the District Conference).

 

Main responsibilities

Main Responsibilities of the Club Coach

  • Build rapport and trust with club officers and members.

  • Assess the club environment and recommend best practices for improvement.

  • Collaborate with officers to develop and implement a Club Success Plan.

  • Encourage and motivate members to pursue DCP goals.

  • Attend and participate in club meetings regularly.

    • A preliminary report within 30 days of appointment.

    • Progress reports every 60 days.

    • A final report once the club reaches Distinguished status (after July 1).

      Submit reports to the Club Growth Director:

  • Serve a minimum of 6 months (up to 24 months).

  • Maintain eligibility requirements (e.g., paid member in good standing, not a member of the coached club, at least one year as a Toastmaster, completed Level 2 in any path, completed Club Coach Training).

  • Cannot coach more than one club at a time.

 

How to apply

To apply to be a Club Coach, send an email to the Club Growth Director at kevingerardoreilly@gmail.com.

Include your name, Toastmasters membership number, club(s) you are interested in coaching (if known), and confirmation that you meet the eligibility requirements.

Resources

Club Coach
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